ARTICLE I

PURPOSE

The primary purpose of this organization shall be:

1. To encourage interest in the ownership of Chevrolet Corvette automobiles.
2. To promote favorable relationships with the general public.
3. To exchange ideas, general information and technical data relative to Corvette owners.
4. To actively support sanctioned sport car competition in their various forms.
5. To cultivate safe driving habits and stimulate the pride among Corvette ownership.
6. To secure the latest technical information, literature, etc. from the factory and related sources.
7. To have fun and socialize with clubs and other club members.

 

ARTICLE II

 TERMS 

1. VACA VALLEY VETTES, also known as the Club or VVV.
2. Chevrolet and Corvette are registered trademarks of General Motors Corporation.
3. Western States Corvette Council is also known as WSCC.
4. A general Membership Meeting is also known as a Meeting or business meeting.
5. A meeting of Executive Board is known as an E-Board meeting.
6. A Club function is an event.

 

ARTICLE III

SECTION A

 MEMBERSHIP REQUIREMENTS 

An applicant for membership in this club must meet the following requirements:

1. Applicant(s) must be an owner of a Corvette automobile.
2. Applicant(s) must have attained the age of 18 years.
3. Applicant(s) must be the holder of a valid driver’s license.
4. Applicant(s) must be covered by automobile insurance of sufficient coverage limits to comply with the minimum required by Law.
5. Applicant(s) must make advance payment of new member dues for the current year or the applicable portion thereof.
6. Applicant(s) must have attended two (2) Club meetings or (2) Club events within six (6) months of submission of membership application.
7. Applicant (s) agrees to join WSCC upon joining VVV.

 

SECTION B

ADMITTANCE TO MEMBERSHIP 

1. A properly detailed application form must be filed with the Membership Director.
2. This form will contain all the data and proofs necessary to satisfy the requirements constituting the eligibility for membership in the Club.
3. Candidate’s name will be presented to the Executive Board for review.
4. If four (4) members of the Board are in accord that the candidate has fulfilled all the requirements as stated in Article III, Section A and if no objections have been received as set forth in the next paragraph then the candidate shall be granted membership.
5. In the event that the President or Membership Director receives objections to the candidate from five (5) Club Members, either in writing or by voice, the Board cannot admit the candidate.
6. Should a candidate be denied membership, he or she is to be notified of the fact and also that such denial is without prejudice should he or she care to reapply.  In addition, any advance payment of dues is to be returned.
7. If no objections are received, the candidate shall be granted membership at the next regular scheduled meeting.
8. In no event shall a person hold more than one membership in the club, irrespective of the number of qualifying cars he or she owns.

 

SECTION C

TYPES OF MEMBERSHIP

 

1. Single Membership
   1. An individual.
   2. Will receive one (1) copy of Club By-Laws and one (1) Club Newsletter.
   3. Shall have one (1) vote.
       

2. Co-membership
   1. Married couple, household or family members.
   2. Will receive one (1) copy of Club By-Laws and one (1) Club Newsletter.
   3. Each member shall have one (1) vote for a total of two (2) votes maximum per household.
       

3. Associate Membership:
       1.   A member who no longer owns a Corvette.
       2.   Shall not have voting privileges
       3.   Upon re-acquiring a Corvette, an Associate Member may resume
             his or her original membership status.
       4.   Until current membership expires.

    D.  A member in good standing is a member whose dues are paid in full for
            the calendar year and who meets the requirements of items A – G Section A.

                 

ARTICLE IV

SECTION A

 FEES 

1. The payment of membership sums will be requisite to membership and will entitle the initiate(s) to have issued to him or her by the Club, to hold and use for the duration of his or her membership one (1) each of the following:
   1. Copy of Club By-Laws.
   2. One year subscription to the VACA VALLEY VETTES newsletter.
   3. Membership Card.
2. Annual renewal dues are $60.00 for Single and $65.00 for Co-membership which includes Western States Corvette Council (WSCC) membership.
3. New applications submitted on or after February 1^st shall be prorated.
4. Membership fees shall be used for purposes consistent with the purpose of this organization as stated in Articles of Incorporation such as the staging of events, publicity, normal functions related to the proper operations of the organization and miscellaneous expensed normally incurred.
5. Membership fees shall be due and payable November first and shall be considered delinquent as of December first.  A $5.00 late fee will be assessed on any dues received after that date.
6. Non-payment of dues shall result in the member being dropped from the Club roster as of January 1^st.
7. Any member wishing to pay dues after January 1^st shall apply for membership again as set forth in ARTICLE III.

 

SECTION B

CLUB PROPERTY 

A.     Only Club members can purchase Club membership items.

B.     Any member handling Club property such as shirts, etc. must give receipts for articles sold.

C.  Members will be responsible for all organization property in their possession. Members are required to replace at current market value or repair club property lost or damaged while in their possession.

 

ARTICLE V

 SUSPENSION-EXPULSION

1. The Executive Board of this organization shall have the power by two thirds (2/3) vote of executive board members present at an E Board Meeting to suspend, expel or otherwise discipline any member of this club for violation of any rules or regulation adopted by the Executive Board or voted by membership, for non-payment of dues, for misconduct of any such member or for any such reason as the Executive Board may deem proper and in the best interest of the Club.
2. A member so disciplined shall be entitled to receive a written copy of the charges and the reasons proposed for the suspension, expulsion or discipline from the Executive Board.  The member shall be entitled to appear before the Executive Board in person or submit a defense in writing and be heard before any final action is taken.
3. Any member suspended by the Executive Board has the right to appeal in front of the next General Membership Meeting following the Board meeting in which the suspension or expulsion is ordered.  The decision of a Majority of the members present at the General Membership Meeting shall be final.

  

ARTICLE VI

OFFICERS 

1. The Executive Board shall consist of a President, Vice-President, Recording Secretary, Treasurer, Membership Director, Public Relations Director, Director of Social Activities, Publications Director, Board Member at Large and WSCC Representative.  The duties of these officers shall be:

1.      The President

a.       Shall preside at all club meetings.

b.      Shall have the power to appoint special committees as directed by the needs of the club.

c.       Shall represent the club in all extra-curricular events except when this is not possible.  In such cases he or she may appoint another member to represent him or her.

2.      The Vice-President

a.       Shall perform the duties of the President when the President shall be absent

b.      Shall serve as chairman of the Competition Committee.

3.      The Recording Secretary

a.       Shall take minutes at every meeting and be responsible for the care of said minutes.

b.      Shall handle all necessary correspondence at the direction of the elected board.

c.       Shall maintain custody of the By-Laws of the Club 

4.      The Treasurer

a.       Shall keep account of and be responsible for the treasury of the club during the term of office.

b.      Shall have charge of any and all monetary transactions.

c.       Shall sign all checks drawn upon funds of this organization.  All checks shall also require the signature of either the President or Vice-President.

d.      Shall give a financial report to the general membership at each regular meeting and prepare an annual report of the finances of this club showing the receipts and disbursements during the club year.  The annual report shall be submitted by the retiring Treasurer to the incoming Treasurer when his or her term is finished.

5.      The Membership Director

a.       Shall assist in the transaction of the business of this club.

b.      Shall be responsible for the collecting of club dues.

c.       Shall keep and maintain a current ledger of all club dues received.

d.      Shall keep a current roster of all members in good standing.

6.      The Public Relations Director

a.       Shall assist in the transaction of the business of this club.

b.      Shall be responsible for the club’s publicity 

7.      The Social Activities Director

a.       Shall assist in the transaction of the business of this club.

b.      Shall be responsible for all the social activities of the club.  This includes the planning of all club activities, maintaining and updating activity information for the Club Newsletter and making reservations for the club if necessary.

8.      The Publications Director

a.       Shall assist in the transaction of the business of this club.

b.      Shall be responsible for the preparation and distribution of the club’s publication.

 9.      Board Member at Large

a.       Shall be the retiring President of the previous term of office.  In the event this office cannot be filled by the retiring President because of his or her unavailability The Board Member at Large shall be elected by the General Membership at the regular meeting of the club.

b.      Shall assist the Board by furnishing the history of the club’s previous business.

10.  WSCC Representative

a.       Shall attend all WSCC General Membership Meeting.

b.      Shall keep the Club current on all WSCC functions.

c.       The person who occupies this position may occupy another Board position.

 

ARTICLE VII

EXECUTIVE BOARD

1. There shall be an Executive Board consisting of the President, Vice-President, Recording Secretary, Treasurer, Membership Director, Public Relations Director, Social Activities Director, Publications Director, Board Member at Large and WSCC Representative.
2. It shall be the duty of each member of the Executive Board to attend all meetings of the Board.  Absence of an Executive Board Member from two (2) consecutive Board Meetings without a valid reason will be considered a voluntary resignation from the Board.  The absentee Member shall be so notified in writing by the Secretary at the direction of the Board.  The vacancy of any office of the Executive Board shall be filled by a majority vote of the membership in attendance at the next regular meeting.
3. The Board shall have the power to spend up to three hundred dollars ($300) without the consent of the regular membership.  All other disbursements shall be submitted to the regular membership for approval.
4. The Board shall meet monthly as decided at the January meeting or at the request of the President or upon the request of any two (2) Board Members.
5. Election of the Executive Board shall be as set forth in Article VIII

 

ARTICLE VIII

NOMINATION AND ELECTION OF OFFICERS 

1. Final Nomination and election of officers shall take place during the General Membership Meeting in October.
2. Method of Elections:
   1. Election shall be by secret ballot with one vote per member of those present at the October General Membership Meeting. A proxy will be provided if requested at least one week prior to the election.
   2. A majority vote is required of those members present plus members voting by proxy.
   3. An individual may hold only one (1) elective position, with exception of the WSCC Representative.
   4. Terms of office shall be two (2) club years commencing January 1^st
3. Resignation from Office
   1. In the event of an officer’s resignation from office, a special election shall be held at the general membership meeting in which the resignation is accepted to fill the vacancy for the balance of the term. Election shall be in accordance with Article VIII, Paragraph B above.
4. Nomination Committee:
   1. Purpose – The selection and nomination of at least nine (10) suitable candidates to fill the nine (10) elective posts in the club for the ensuing two (2) years.
   2. Formation – A committee of at least two members will be formed at the July meeting to pole the members on their desire to fill an elective post and or nominate a member to fill a post.
   3. Duties – The nominating committee shall meet as needed to prepare a slate of officers for the election for presentation at the September meeting.

a.       Each member can nominate a member for a position or volunteer to fill a position.  The nominating committee will contact the nominated member to determine if the member is willing to fill the position for a two year term.  If the member is willing to run for the office, the nominating committee will submit their name on the slate of officers.  In the event that the nominating committee discovers more than one candidate for an office, all names for that office will be printed on the slate of officers.

b.      A slate of officers will be prepared and published to all members at the September meeting to be voted on at the October meeting.  This slate will be published in the September newsletter sent to all club members.

c.       The nominating committee will prepare the ballot, tally all votes and present the results of the election during the October meeting.

 

ARTICLE IX

ORDER OF BUSINESS

A.     The order of business shall be:

1.      Introduction of all guests.

2.      Introduction of all members (optional).

3.      Old business.

4.      New business.

5.      Announcements.

6.      Committee Reports.

7.      Miscellaneous.

8.      Adjournment.

 

ARTICLE X

 INCORPORATION

A.     In the interest of self protection of the club and its members, said club shall be Incorporated as a non-profit organization and abide by the corporate laws of the State of California. These bylaws are deemed to be amended to conform to the Corporation Code relating to non-profit corp. in the event of any conflict.

  

ARTICLE XI

 RATIFICATION AND AMENDMENTS

A.   These By-Laws shall be reviewed periodically and may be altered, amended, or changed by vote of two-thirds majority of the members present at a scheduled membership meeting.  Members must be notified at least thirty days in advance of intent to vote to alter, amend or change these by-Laws.